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Charity FAQs

Please note that charity places have now sold out for Nightrider™ London 2013. We will open registration for Nightrider 2014 in Autumn 2013. Please register your interest nightrider@classictours.co.uk

How much do Nightrider™ charity places cost?

The cost of a charity place is £60 inclusive of VAT.

Is there a minimum number of Nightrider™ charity places that can be purchased?

Yes, the minimum number is 10.

How do I buy Nightrider™ charity places?

1. Read the Charity Places Terms & Conditions

2. Decide how many places you’d like to buy.

3. Click on the ‘Buy Charity Places’ button on the Charity Area page of the website.

What is the event cost?

The event cost is £99 per person inclusive of VAT.

If I sell all my charity places can I buy more and do I have to buy a minimum of 10 places again?

You can buy more charity places subject to availability and you do not have to buy a minimum of 10 places again. If you use the same login details the system will remember that you have already purchased a minimum of 10 places. You should then enter the total number of charity places you want i.e. if you originally bought 10 places and now want 18 places you should enter 18 and the system will recognise that you have requested 8 more places.

What are the payment options for Nightrider™?

Participants have a choice of 2 payment options:

Payment Option 1: Pay a £39 registration fee to Classic Tours then raise £175 approx. sponsorship money (to be set by the charity) for one of the partner charities listed on the Nightrider™ website who have bought charity places.

Payment Option 2: Pay the £99 event cost then raise as much sponsorship money as possible for any charity but there is no minimum sponsorship amount.

Is there a set minimum sponsorship requirement?

The suggested minimum sponsorship is £175 but you can set a higher level for your supporters. It is your responsibility to advise us if you will be setting a higher level of sponsorship so that we can amend the registration form that your supporters fill in. If £175 is raised your charity will retain £115 after the £60 charity place is deducted. (For Nightrider™ 2012 the average sponsorship raised per person via Virgin Money Giving was over £1000 including Gift Aid based on a minimum recommended sponsorship level of £175).

How do I know who has signed up to support my charity?

Classic Tours will send you a link to a web page which shows the details of who has signed up to raise funds for your charity. The information contained in the link is instantly updated every time a place is sold. It is your responsibility to check this regularly to see details of any new sign ups.

What if a supporter drops out?

If a supporter cancels for any reason, their place is returned to your charity to sell to another supporter up to 4 weeks prior to the event – 10 May 2013.

When is the deadline for the minimum sponsorship amount?

We recommend you ask your supporters to send in their minimum sponsorship 4 weeks prior to the event. Ultimately it is up to you to set a deadline date. We advise participants that until their charity receives 100% of the minimum sponsorship their place on the challenge is not confirmed.

How can I ensure that my supporters raise the minimum sponsorship amount by the 8 week deadline?
It is the responsibility of each charity to monitor and maintain contact with their supporters raising funds for this event. All participants that register for Nightrider™ MUST abide by the terms and conditions stated at the time of registration, where they will pledge to meet the minimum sponsorship amount set by their charity. If, in the build up to the 4 week deadline, a charity has concerns over a supporter’s capacity to meet these targets, it will be the responsibility of the charity to remind them of their fundraising obligations in advance of the deadline. Charities will furthermore withhold the right to revoke an individual’s registration if it is agreed with Classic Tours before this time.

How do participants sign up?

Participants sign up by completing an online Nightrider™ Registration Form unique to your charity if you have bought charity places. The Registration Form can be accessed :

- via your charity’s website if you have bought charity places (you will be sent a link to your own unique online Registration Form after you have purchased charity places)

or

- via the Sign Up Now page of the Nightrider™ website from where potential Nightriders will be given details of your contact number, email and charity website. Once they make contact, you can then give them access to the Registration Form link.

Whichever way participants access the Nightrider™ Registration Form, Classic Tours will hold their data. Classic Tours will send you a link to live feed where you can access all of your participant’s details and see how many places you still have available.

Please also read the ‘How can I control who has access to my charity places?’ answer below.

How can I control who has access to my charity places?

All charities that have bought places are sent a link to their own unique online Registration Form. It is up to you to decide whether to put this on your website as a ‘Register Now’ button or whether you would prefer to withhold it until you have received an e-mail/call from an interested supporter and provide it then. If you choose to do the latter it would give you control over who has the opportunity to sign up. It will also mean that you can keep a record of conversion rates and who to follow up i.e. who has enquired but not signed up. If you do not wish to accept anyone who registers on the Nightrider™, please advise us at the time of buying your places and we will not list you on the site.

What if my charity wants to promote Nightrider™ but does not want to buy charity places?

After charity places have been purchased, any remaining Nightrider™ places are available to participants on a first come first served basis at the full event cost of £99. These places are available on the Nightrider™ website and in this instance participants can choose any charity to support and raise any amount in sponsorship. You can direct your supporters to this option and ask them to support your charity.

Can I transfer any unsold places to another Nightrider™ event?

It is not possible to transfer any unused charity places to another Nightrider™ challenge. Charity places are only valid on the Nightrider™ London event taking place on 8/9 June 2013.

Where can I get Nightrider™ promotional material?

To help you promote Nightrider™ London 2013, an information pack pdf, promotional text and images have been made available within the Charity Area section of the website.

How will Classic Tours help to promote Nightrider™?

The most effective way to promote Nightrider™ is to target your supporters through the charity’s website, newsletter etc. Classic Tours will help promote the event via regular eshots to our database and press releases to our media list. Our partners will help too. Nightrider™ is featured on the home page event carousel of the Virgin Money Giving website which gets 1 million hits per month. Active Network, who developed the Nightrider website, is regularly marketing the event to their database of 105,000 sports minded people who are actively looking for the best new events around. Capital FM are our media partner and will be looking to provide air time to help promote the event.